Regional Environmental Authority • Ref #REA-2026-DOC

Regional Waterway Management Initiative

Project Stage Tracker Status: Pre-Production

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Brief

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Contract

Pre-Prod

Shoot Set

Filming

Editing

Review

Delivered

Needed From You Right Now 2 Actions Pending

Confirm Marine Safety Permit for Coastal Wetlands Shoot

Required prior to confirming underwater filming schedule. Due: 28 Sep 2026

Supply Vector Brand Logos (.EPS / SVG)

Needed for overlay graphics and lower-third credits.

Review & Approve Video Cuts

Rough Cut Stage: Scheduled for delivery 14 Oct 2026

Embedded player and frame-accurate review tool will activate here.

Institutional Approval Trail

Creative Brief & Narrative Sign-Off
Signed by Marcus Vance (Environment Officer)

Approved (12 Sep)
Approved Supplier PO Registration (#PO-45021)
Signed by Council Procurement

Approved (15 Sep)
Environmental Impact Risk Sign-Off
Pending Executive Director Review

Pending Review

Assigned Crew

Lead Director

Creative Director & Underwater DP

Jordan Cole

Drone Pilot / Camera Assistant

Document Shelf

Studio Management

Active Pipeline & Onboarding Standard Operating Procedures

Active Onboarding Pipeline

Client & Project	Current Stage	Status / Blocker	Direct Lead
Regional Environmental Authority Waterway Management	Pre-Production	Waiting on Client (Permit sign-off)	Lead Director
National Health Outreach Alliance Educational Video Series	Brief Received	Waiting on Studio (Drafting Proposal)	Lead Director
Coastal Tourism Board Marine Conservation Stills	Contract Signed	Ready for Prep	Contractor / Assistant

Reusable Onboarding Checklist Template Derived from Past Client Emails

Standardized onboarding steps extracted from historic email threads. Split into founder-only tasks vs delegable contractor tasks.

1. Initial Discovery & Narrative Framing Founder Only

Aligning creative vision, documentary tone, and primary project objectives.

2. Council/Institutional Vendor Verification Delegable to Contractor

Issuing certificates of currency, verifying PO numbers, compliance registration.

3. Asset Gathering Dispatch Delegable to Contractor

Sending automated checklists for logos, branding guides, and site contact lists.

4. Call Sheet & Safety Brief Preparation Founder Only

Underwater safety planning, equipment prep, and site risk assessments.

Contractor Delegation Plan

Roadmap to offloading administrative overhead:

Stage 1: Delegate asset requests and routine chasing.
Stage 2: Delegate PO tracking & compliance paperwork.
Stage 3 (Retained): Core creative direction, client strategy, and underwater DP execution.